Why track appointments in ClinicalTools
The average person managing a chronic condition sees several clinicians a year, and the useful part of each visit — what was decided, what was changed, what to watch for — evaporates on the drive home. ClinicalTools keeps the appointment, your preparation and your notes together in one record.
Each appointment has a title, the doctor's name and specialty, the location, and a phone number you can call with a tap. Set a reminder for 15 or 30 minutes, 1 or 2 hours, or 1 or 2 days before, and add the appointment to your iOS Calendar with one tap so it shows on every device.
Before the visit, jot the questions you want to ask in the pre-visit notes. Afterwards, record what happened in the follow-up notes and mark the visit complete. Recurring visits — a quarterly endocrinology check, a six-monthly dental clean, an annual physical — repeat automatically on the schedule you choose.
Three steps, every time.
Add the visit
Title, doctor, specialty, location, phone, date, duration and reminder. Choose a recurrence if it repeats.
Prepare
Watch the countdown on the home screen and add pre-visit questions as they occur to you during the week.
Record the outcome
After the visit, write follow-up notes and mark it complete. Past visits stay searchable.
What the Appointments tool does
Countdown to your next visit
See exactly how many days until the next appointment, right on the tool card.
Reminders up to 2 days ahead
Choose 15 minutes, 30 minutes, 1 hour, 2 hours, 1 day or 2 days before — or no reminder.
Recurring appointments
Weekly, every 2 weeks, monthly, every 3 months, every 6 months or annually, with an optional end date.
Pre-visit and follow-up notes
Questions to ask go in before; what the doctor said goes in after. Both stay with the appointment.
Tap to call the clinic
The clinic phone number is a tap away for rescheduling or directions.
Add to Calendar
One tap creates a matching event in the iOS Calendar so it appears on your Mac, iPad and Apple Watch.
For patients and caregivers juggling several clinicians
Anyone coordinating care across a primary physician, a specialist or two, a lab and a pharmacy will recognise the problem. The tool is particularly helpful for caregivers managing appointments for a parent or child, where the follow-up notes become the shared record of what each doctor said.
Your appointments data stays yours.
No account, no login, no server run by us. Data lives on your iPhone or iPad and, if you turn on iCloud sync, in your own end-to-end-encrypted iCloud account. Every export and share is something you start.
Appointments — common questions
Is the appointment tracker free?
Appointments is part of ClinicalTools Pro, a one-time $9.99 purchase. There is no subscription.
How far ahead can it remind me?
Up to 2 days before. The options are 15 minutes, 30 minutes, 1 hour, 2 hours, 1 day and 2 days.
Can I set recurring appointments?
Yes — weekly, every 2 weeks, monthly, every 3 months, every 6 months or annually, with an optional end date.
Does it sync with the iPhone Calendar?
You can add any appointment to the iOS Calendar with one tap. Reminders from ClinicalTools and the Calendar event work independently.
Can I keep notes from the visit?
Yes. Each appointment has pre-visit notes for your questions and follow-up notes for what was decided.